Office Services Coordinator, Toronto

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CIJA
|January 25, 2023

Reports to: Vice President, University and Local Partner Services and Vice President, GTA

The Centre for Israel and Jewish Affairs (CIJA) is a non-partisan, non-profit organization dedicated to improving the quality of Jewish life in Canada through advocacy. CIJA connects the power of a strong, national network to regional efforts in every Canadian province. Our team provides advocacy support to Jewish and pro-Israel communities across the country, including on university campuses.

Job Description

The Office Services Coordinator is a Toronto-based position providing technical and programmatic support for the two Toronto-based Vice Presidents and other Toronto-based staff and for the Maspik! Program. The Office Services Coordinator is an integral member of the Local Partner Services, Campus, and GTA Teams. The Office Services Coordinator also acts as a key liaison between staff, property management, IT, accounting, and community partners. The ideal candidate will be a mature, experienced individual with excellent judgment, flexibility, a capacity to quickly master new tasks, and the ability to work both independently and in a team in a fast-paced environment. An organized team player with exceptional people skills, you have excellent computer skills, strong communications ability, a proven track record of creatively and efficiently dealing with multiple tasks and team members, and a willingness to learn.

Key Areas of Responsibility

Provide technical support to Vice Presidents through compiling and organizing documents/reports/lists
• Prepare and disseminate communications and information products for the GTA team
• Lead support for Maspik! including budget management (requires extensive experience with Excel)
• Online research as required
• Organize all aspects of conference calls, on and off-site meetings, and special events
• Manage and maintain appointment calendars for multiple senior managers
• Compile and maintain contact lists in NationBuilder and other platforms
• General office administration (reception, answering phones, ordering office supplies, shipping, petty cash, maintaining the storage/supply room and photocopier)
• Other responsibilities as determined by the employer.

This job is for you if you:

Have outstanding organizational skills, including a track record of successful multitasking and changing priorities on a short notice
• Enjoy working in a fast-paced, often high-pressure environment
• Have the capacity for self-management
• Demonstrate attention to detail
• Have superior written and verbal communications skills
• Feel comfortable working flexible hours that may include evenings and weekends as required
• Enjoy working within and contributing to a dynamic and demanding team
• Have a genuine desire to learn and to eventually move ahead within the organization
• Hold a post-secondary degree.

Additional

• This is a full-time, Monday-Friday position
• Location – Currently hybrid work at Bathurst and Sheppard (free parking or TTC access) with optional remote work Monday and Friday
• Knowledge of Toronto’s Jewish community is a strong asset.

Applications will be considered as they are received.

Applications should be submitted to [email protected]

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About CIJA
The Centre for Israel and Jewish Affairs is the advocacy agent of Jewish Federations across Canada.