Administrative Coordinator – Government Affairs

The Centre for Israel and Jewish Affairs (CIJA) is a non-partisan, non-profit organization dedicated to improving the quality of Jewish life in Canada through advocacy. As a mission-driven organization, CIJA connects the power of a strong, national network to regional efforts in every Canadian province. Our team provides advocacy support to Jewish and pro-Israel communities across the country. Position Overview

The Administrative Coordinator, Government Affairs provides administrative, scheduling, and operational support to CIJA’s Government Relations Team. This includes coordinating meetings with Members of Parliament, Senators, political staff, and other advocacy targets; supports the planning and delivery of lobby days and advocacy missions; and provides general administrative and office support to CIJA’s Ottawa office. 

The ideal candidate is highly organized, meticulous, initiative-taking, discreet, comfortable working in a fast-paced political environment, and passionate about public policy, advocacy, and community-focused work. 

Key Responsibilities 

Government Relations & Administrative Support 

• Provide administrative, scheduling, and calendar support to the Government Relations team, taking into account parliamentary sitting schedules and time zones.
• Schedule and coordinate meetings with parliamentarians, political staff, public servants, community partners, and other stakeholders, including outreach and follow-up.
• Coordinate logistics for lobby days, advocacy missions, receptions, and other events, and serve as a point of contact for participants and stakeholders.
• Maintain accurate contact information, meeting records, and follow-up tracking in NationBuilder and other databases.
• Support the government relations team with tracking lobbyist registration and reporting requirements, and liaise with the accounting department on invoices, expenses, and other financial administration.

 Qualifications & Skills

• Previous experience in an administrative support or coordination role is required; experience in a political, government relations, public affairs, nonprofit, or advocacy environment is an asset
• Strong organizational and time-management skills, with demonstrated ability to coordinate complex schedules, meetings, and events involving multiple participants.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to manage multiple priorities, anticipate needs, and respond effectively to changing schedules and priorities in a fast-paced environment.
• Strong interpersonal skills and the ability to work professionally with elected officials, political staff, senior leadership, community partners, and other stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with NationBuilder or similar CRM/database platforms is an asset.
• Familiarity with the federal parliamentary environment, legislative process, and parliamentary calendar is an asset.
• Ability to exercise discretion and maintain confidentiality when handling sensitive political and organizational information.
• Bilingualism in English and French is a strong asset.

Preferred Attributes

• Proactive, organized, resourceful, and service-oriented.
• Flexible and adaptable to changing priorities and political timelines.
• Strong relationship-building and problem-solving skills.
• Comfortable working independently and collaboratively as part of a national, geographically distributed team.
• Interest in public policy, community advocacy, and nonprofit work.
• Experience with and understanding of issues of concern to Canada’s Jewish community.

Working Conditions

• Located in our Ottawa office.
• Periods of increased workload aligned with the parliamentary calendar, lobby days, and advocacy missions.
• Occasional – but very few - evening or weekend events.
• Regular local travel within the National Capital Region, including to Parliament Hill; occasional domestic travel may be required.

 Salary Range: $55,000 to $60,000

 How to Apply

Interested candidates should submit a cover letter and resume to [email protected]. Please note that applications will be considered as they are received. Only candidates who are selected for interviews will be contacted. No walk-ins or phone calls, please. Deadline for submissions is November 20, 2026. 

CIJA welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants are asked if accommodations are required when contacted about an interview .